SG18 providers assessed · prices in SGD · updated 18 Oct 2026
Virtual data rooms for Singapore deals.
We compare 18 data rooms on what Singapore deal teams check first: security and PDPA readiness, deal tools, permissions, ease of use and cost in Singapore dollars.
We assess these platforms and 10 more, including Singapore-headquartered Digify.
The ranking
Best virtual data rooms in Singapore
All 18 rooms we assess, scored out of 10 on five measures. Prices are converted from each vendor's published US dollar price at US$1 = S$1.2792 (16 October 2026) and shown before GST.
- Security and PDPA readiness24%
- Deal tools21%
- Permissions and audit trail19%
- Ease of use and support18%
- Cost in Singapore dollars18%
- 01
Ellty Outstanding
For Singapore deal teams, Ellty brings the full deal room toolkit (file-level access rules, buyer Q&A, reader-stamped pages, view-only mode and a complete activity record) plus AI help, at a listed US$149 monthly, roughly S$191, with a 14-day free trial.
- ~S$191/mo
- 14-day free trial
- SOC 2 (hosting)
9.2/10 - 02
iDeals Outstanding
iDeals suits bank-run auctions and corporate buyers who want paperwork for their IT reviewers: it holds ISO 27001 and SOC 2, supports company directory logins, masks text inside the platform and exposes an API.
- On quote
- Free trial
- SOC 2
- ISO 27001
8.6/10 - 03
Datasite Strong
Datasite is the platform many global banks default to for large and cross-border sales.
- On quote
- Demo on request
- SOC 2
- ISO 27001
8.5/10 - 04
Ansarada Strong
Ansarada, from Australia, combines buyer Q&A and directory logins with AI that sorts files and reads bidder interest, plus tools to get a company deal-ready.
- On quote
- Free trial
- SOC 2
- ISO 27001
8.5/10 - 05
Firmex Strong
Firmex is a straightforward room popular with mid-market advisers and law firms: buyer Q&A, in-platform masking, ISO 27001 and SOC 2, and a trial before you commit.
- On quote
- Free trial
- SOC 2
- ISO 27001
8.3/10 - 06
Drooms Strong
Drooms, based in Germany, is a property specialist with AI document reading and in-platform masking, used widely for real estate portfolios.
- On quote
- Demo on request
- SOC 2
- ISO 27001
8.2/10 - 07
Intralinks Strong
Intralinks has served banks, debt markets and fund reporting since the 1990s.
- On quote
- Demo on request
- SOC 2
- ISO 27001
8.1/10 - 08
Box Strong
Box is a general content platform rather than a deal room, but it lists a Singapore data region through Box Zones, many integrations and directory logins.
- ~S$19/user/mo
- Free trial
- SOC 2
- ISO 27001
8.0/10 - 09
Citrix ShareFile Strong
ShareFile is a client portal for accountants, lawyers and advisers swapping files, with signatures and view limits.
- ~S$70/mo
- Free trial
- SOC 2
- ISO 27001
7.9/10 - 10
DealRoom Strong
DealRoom ties request lists and task tracking to the room itself, which suits corporate development teams buying several targets a year.
- On quote
- Free trial
- SOC 2
- ISO 27001
7.9/10 - 11
SmartRoom Strong
SmartRoom focuses on access control: deep permission settings, in-platform masking and buyer Q&A, backed by ISO 27001 and SOC 2.
- On quote
- Demo on request
- SOC 2
- ISO 27001
7.9/10 - 12
CapLinked Strong
CapLinked publishes its entry price, US$299 monthly or about S$382, and includes buyer Q&A, reader-stamped pages and an API.
- ~S$382/mo
- Free trial
- SOC 2
7.8/10 - 13
SecureDocs Strong
SecureDocs keeps things simple with one flat monthly price, US$250 or about S$320, buyer Q&A, signatures and an API.
- ~S$320/mo
- Free trial
- SOC 2
7.8/10 - 14
ShareVault Solid
ShareVault is aimed at biotech and IP licensing, where control over technical files matters most.
- On quote
- Free trial
- SOC 2
- ISO 27001
7.5/10 - 15
Onehub Solid
Onehub is inexpensive file sharing at about S$19 monthly (US$15), with reader-stamped pages and an activity log but no buyer Q&A or per-file download limits.
- ~S$19/mo
- Free trial
- SOC 2
7.1/10 - 16
Venue by DFIN Solid
Venue comes from DFIN, a capital markets filing and compliance firm, and is used on listings and public company work.
- On quote
- Demo on request
- SOC 2
- ISO 27001
7.0/10 - 17
Digify Niche
Digify is a Singapore company focused on tracking and locking shared documents, from US$120 monthly, about S$154.
- ~S$154/mo
- Free trial
- SOC 2
6.8/10 - 18
DocSend Niche
DocSend is the pitch deck tool many founders start with: page-by-page reading analytics and signatures, priced per user from US$45 monthly, about S$58.
- ~S$58/user/mo
- Free trial
- SOC 2
- GDPR
6.3/10
Data rooms explained
What a data room is for
A data room is where one side of a transaction lets the other side inspect its records without handing them over. Before cloud software, that meant a physical room in a law firm's office, a sign-in sheet and a supervisor watching bidders read binders. A virtual data room does the same job online: the documents stay under the owner's control, each visitor sees only what they have been cleared to see, and every visit is recorded.
Most rooms are opened for a defined event and closed when it ends. In Singapore the commonest events are the sale of a private company, a startup funding round, an SGX listing, a REIT or property acquisition, a refinancing with a group of banks, a restructuring under the IRDA, and arbitration or litigation where large sets of documents change hands. Some companies also keep a permanent room for board papers, investor reporting or audits.
How a virtual data room works
The owner, usually the seller, the company or its adviser, builds a numbered folder index and uploads the records. Outside parties are invited by email and grouped: one group per bidder, per law firm, per lender. For each group the administrator decides which folders it can open and whether files can only be viewed, printed or downloaded. Pages are stamped with the reader's name as they open.
Visitors read, search and ask questions inside the room. Questions go to the right person on the owner's side, are answered and approved, and the exchange stays attached to the document it concerns. Meanwhile the activity log shows who has been reading what, which helps an adviser judge which bidders are serious. When the deal completes, the room is exported as a permanent record of what was disclosed and then closed.
Why Singapore deal teams use one
Three things push Singapore companies away from email and shared drives. The first is control: competitive sales often include a rival as a bidder, and the seller needs to show some documents to some parties only, and to switch access off quickly. The second is the record: under a share purchase agreement, what was disclosed in the room can limit warranty claims later, so a complete log and archive have real value. The third is compliance: the PDPA requires reasonable security for personal data, and buyers that are banks or MAS-licensed firms expect suppliers to meet their own technology risk standards.
There is also a practical reason. A well-organised room shortens due diligence. Buyers find what they need without a stream of emails, questions are answered once for everyone, and the seller's team spends less of each week chasing files.
What to look for
Start with the tools your deal needs: permissions by file, a Q&A workflow, watermarks, an audit trail and a second login factor. Then check the documents your counterparty will ask for, such as an ISO 27001 certificate or SOC 2 report, where the room is hosted, and how the vendor supports the PDPA terms in your NDA. Finally, price the room in Singapore dollars for the realistic length of the deal, with GST. Our buyer's guide walks through each step, and the use case pages rank rooms for 74 types of Singapore deal.
What a data room does
Get to know the virtual data room
A virtual data room replaces email attachments and shared drives during due diligence. These are the tools that matter on a Singapore deal.
For startups, SGX issuers, funds and everyone in between.
The same core tools, set up for a seed round, a mid-market sale or an IPO.
Completely flexible.
Rules for who sees each folder, watermark policies and download limits, set by your own admins.
Help in your hours.
Check that support covers Singapore office hours before you sign. It matters in the final week.
Bring your folders as they are.
Folder upload keeps your numbering and accepts the files deals run on.
Priced in Singapore dollars.
We convert every published price to SGD and show GST, so the room fits your budget from day one.
Three things a data room does that a shared drive cannot.
There are many more, but these decide most Singapore deals.
Compare featuresSet permissions that hold.
Give each bidder, lender and adviser exactly the folders they need. Change access in seconds, and stop downloads for anything sensitive.
Sell-side due diligence
Let AI read the room with you.
Rooms that list AI features can sort uploads into the index, summarise long agreements and flag clauses such as change of control, so your team answers faster.
Buy-side due diligenceSee who read what.
The audit trail records every view and download. It tells you which bidders are serious and is the record you need if a warranty claim comes later.
M&A data roomsFeature comparison
Which rooms have which tools
13 of the 18 list a Q&A workflow, 7 list redaction and 5 list AI features. 8 publish a price.
| Data room | Q&A workflow | View and download control | Dynamic watermarks | Audit trail | Redaction | AI features | SSO | Two-factor login | Price |
|---|---|---|---|---|---|---|---|---|---|
| Ellty | ✓ | ✓ | ✓ | ✓ | – | ✓ | – | ✓ | ~S$191/mo |
| iDeals | ✓ | ✓ | ✓ | ✓ | ✓ | – | ✓ | ✓ | On quote |
| Datasite | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | On quote |
| Ansarada | ✓ | ✓ | ✓ | ✓ | – | ✓ | ✓ | ✓ | On quote |
| Firmex | ✓ | ✓ | ✓ | ✓ | ✓ | – | – | ✓ | On quote |
| Drooms | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | – | ✓ | On quote |
| Intralinks | ✓ | ✓ | ✓ | ✓ | ✓ | – | ✓ | ✓ | On quote |
| Box | – | – | ✓ | ✓ | – | ✓ | ✓ | ✓ | ~S$19/user/mo |
| Citrix ShareFile | – | ✓ | ✓ | ✓ | – | – | ✓ | ✓ | ~S$70/mo |
| DealRoom | ✓ | ✓ | ✓ | ✓ | – | – | – | ✓ | On quote |
| SmartRoom | ✓ | ✓ | ✓ | ✓ | ✓ | – | – | ✓ | On quote |
| CapLinked | ✓ | ✓ | ✓ | ✓ | – | – | – | ✓ | ~S$382/mo |
| SecureDocs | ✓ | ✓ | ✓ | ✓ | – | – | – | ✓ | ~S$320/mo |
| ShareVault | ✓ | ✓ | ✓ | ✓ | – | – | ✓ | – | On quote |
| Onehub | – | – | ✓ | ✓ | – | – | – | ✓ | ~S$19/mo |
| Venue by DFIN | ✓ | ✓ | ✓ | ✓ | ✓ | – | – | – | On quote |
| Digify | – | ✓ | ✓ | ✓ | – | – | – | – | ~S$154/mo |
| DocSend | – | – | ✓ | ✓ | – | – | – | – | ~S$58/user/mo |
From vendor documentation recorded in our provider data. A dash means the feature is not listed at the time of writing.
A data room should not take a month to set up.
Here is what a Singapore deal team can get done in its first week.
Estimate your timelineSet up.
- Agree the folder index with counsel
- Upload ACRA records and accounts
- Turn on watermarks and two-factor login
Clean up.
- Mask NRIC numbers in HR files
- Create bidder and adviser groups
- Write the read-me and process rules
Open the room.
- Invite bidders after NDAs
- Answer the first questions in Q&A
- Check activity to see who is serious
The basics
What is a virtual data room?
A virtual data room is a secure website where a company shares confidential documents with outside parties during a transaction: buyers in a sale, investors in a round, auditors, lenders or a tribunal. Unlike a shared drive, it is built for people outside your organisation who should see some files and not others.
In Singapore, data rooms are used for private M&A, SGX listings, REIT acquisitions, fundraising, restructurings under the IRDA and arbitrations at SIAC. Each room keeps a record of every view and download, which also helps show PDPA compliance.
| Need | Data room | Drive, SharePoint or email |
|---|---|---|
| Per-document view, print and download rights | Built in | Limited |
| Watermark with each reader's name | Built in | Rarely |
| Q&A with approvals | In deal rooms | Email threads |
| Audit trail of outside users | Exportable | Partial, admin only |
| Simple guest access for bidders | Designed for it | Accounts and IT policies |
| Phased release to the preferred bidder | Groups and folders | Manual sharing |
What would your deal team do with an extra week?
74 Singapore use cases, each with its own ranking, folder index and setup steps.
View all use cases
M&A Data room for M&A in Singapore M&A and transactions 
SGX Mainboard IPO Data room for an SGX Mainboard IPO Fundraising and capital markets 
Cross-border ASEAN deals Data room for cross-border ASEAN deals M&A and transactions 
Private equity Data room for private equity Fundraising and capital markets 
En bloc sales Data room for en bloc sales Industries 
Maritime and shipping Data room for maritime and shipping deals Industries Commercial real estate Data room for commercial real estate in Singapore Industries 
Startup fundraising Data room for startup fundraising in Singapore Fundraising and capital markets Who uses one
Who needs a data room in Singapore
Corporate finance advisers
Run auctions with phased access, Q&A and bidder analytics.
Lawyers and company secretaries
Share ACRA records, contracts and disclosure with a full audit trail.
CFOs and finance teams
Answer due diligence once, in one place, without email chains.
Founders
Give investors a tidy room and see who read the cap table.
Fund managers and family offices
Review deals, report to LPs and keep records apart.
Compliance and IT
Check certifications, hosting and logs before sign-off.
Pricing
What a data room costs in Singapore
Vendors price per month, per user, per page or per project. Published plans start from S$19 a month for file sharing; full deal rooms with a published price start from S$191 a month. Quote-only rooms usually fall in the bands below.
Open the pricing calculatorSecurity and compliance
Built for PDPA and MAS-style reviews.
What Singapore buyers, banks and regulators expect a data room to show.
- PDPA. Limit personal data, mask NRIC numbers and agree return or destruction terms with bidders.
- Certifications. ISO 27001 or a SOC 2 report answers most vendor questionnaires.
- Access. Two-factor login for every user; SSO for internal staff where available.
- Hosting. Ask where the room sits. Only Box lists a Singapore region in our data.
How to choose
Ten questions to ask a vendor
- Where is the room hosted, and can you name your sub-processors?
- Which certifications do you hold: ISO 27001, SOC 2, or both?
- Can we set view, print and download rights per document and change them later?
- Is there a built-in Q&A workflow with approvals?
- Can we mask NRIC numbers and salaries inside the room?
- Do all users need a second login factor?
- Can the activity log be exported for our records?
- Is the price published, and what happens if the deal runs long?
- Do you invoice in SGD, and how is GST handled?
- What support hours cover Singapore time?
How a deal runs
Six steps from index to completion
- PrepareAgree the index with counsel, clean ACRA records, mask personal data.
- Set accessCreate groups for each bidder and adviser, with phase 1 and phase 2 folders.
- OpenInvite parties with the process letter after NDAs are signed.
- Q&ARoute questions to named answerers and publish common answers to all.
- NegotiateDraft the SPA and disclosure letter against the room's contents.
- CompletePay 0.2% stamp duty on shares, lodge with ACRA, archive the room.
Singapore rules
The rules behind a Singapore data room
PDPA
10% · Maximum penalty: share of annual Singapore turnover for organisations above S$10 million turnover
Singapore Exchange Regulation (SGX RegCo) and MASSGX listing rules
2 boards · Mainboard for established companies, Catalist for growth companies with a sponsor
Monetary Authority of Singapore (MAS)MAS technology risk
2021 · Current MAS Technology Risk Management Guidelines issued in January 2021
Accounting and Corporate Regulatory Authority (ACRA)Companies Act and ACRA
BizFile · ACRA's portal for company profiles, filings and annual returns
Securities Industry Council (SIC)Take-over Code
30% · Acquiring 30% or more of voting rights generally triggers a mandatory offer
Competition and Consumer Commission of Singapore (CCCS)CCCS merger control
40% · CCCS is likely to examine a merger where the merged entity has 40% or more market share
Inland Revenue Authority of Singapore (IRAS)GST on software
9% · GST rate since 1 January 2024
Inland Revenue Authority of Singapore (IRAS)Stamp duty on shares
0.2% · Duty on the higher of price or market value of the shares
Common mistakes
Five mistakes Singapore sellers make
Opening a half-built room
Bidders judge the business by the first impression of the room.
Uploading NRIC numbers
PDPC guidelines restrict NRIC disclosure. Mask them before upload.
Answering by email
The disclosure record ends up outside the room and the audit trail.
Choosing on headline price
Per-user and per-page plans can cost more over a long deal.
Ignoring hosting questions
Banks and MAS-regulated buyers will ask where data sits.
Insights
Latest guides
- Selling a company in Singapore: due diligence, stamp duty and the data room
- Catalist IPO due diligence: what SGX sponsors review and how to prepare the data room
- Due diligence checklist Singapore: the documents buyers ask for in an M&A deal
Glossary
Deal terms, explained
- PDPA: The Personal Data Protection Act 2012, Singapore's main data protection law, enforced by the PDPC.
- PDPC: The Personal Data Protection Commission, which administers and enforces the PDPA.
- Business asset transaction exception: The PDPA exception that lets personal data be shared with a prospective buyer without consent, for evaluating the deal only.
- NRIC: The National Registration Identity Card number of Singapore citizens and permanent residents.
- ACRA: The Accounting and Corporate Regulatory Authority, which registers companies and keeps BizFile records.
Method
How we assess
Five measures from vendor documentation, published prices and certifications: security and PDPA readiness, deal tools, permissions and audit trail, ease of use and support, and cost in Singapore dollars. Use cases re-weight them.
Read the methodQuestions people ask
What is the best virtual data room in Singapore?
It depends on the deal. Our ranking scores all 18 rooms on security and PDPA readiness, deal tools, permissions, ease of use and cost in Singapore dollars, and each use case page re-ranks them for that type of deal. For most transactions, look for file-level permissions, a Q&A workflow, watermarks, an audit trail and two-factor login.
How much does a data room cost in Singapore?
Published plans run from about S$19 a month for simple file sharing to a few hundred dollars a month for full deal rooms, before 9% GST. Quote-based enterprise rooms often cost S$2,300 to S$6,800 a month for a mid-market sale. Use the pricing calculator for your deal.
Does a Singapore data room need to follow the PDPA?
Yes. The PDPA applies to personal data in the room. The business asset transaction exception allows sharing with prospective buyers for evaluating the deal, but data should be limited, protected and returned or destroyed if the deal fails.
Do I need a data room hosted in Singapore?
The PDPA does not require it if overseas transfers get comparable protection. Some banks, MAS-regulated firms and government-linked buyers ask for it under their own policies, so check before choosing.
Is a data room better than Google Drive or SharePoint for due diligence?
For deals, yes. Data rooms add per-document view and download control, watermarks, Q&A, an audit trail built for outside parties and simpler guest access.
Can partners pay to rank higher on this site?
No, partners cannot buy a position. Scores come from our published measures; see how we assess.